PRIVACY POLICY
The security of your personal data is important to us and we are committed to protecting you and to the fair and transparent processing of your data.
This privacy policy is intended to help you understand how and why we collect and use your personal data as part of your visit to this website. We will only use personal data for the purposes described in this policy document or as stated at the point of collection.
We regularly review our privacy policy and may make changes at any time without giving notice.
THE KIND OF INFORMATION WE HOLD ABOUT YOU
The information we hold about you may include the following:
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your personal details, such as your name and email address;
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details of contact we have had with you in relation to the provision, or the proposed provision, of our services;
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details of any services you have received from us;
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our correspondence and communications with you;
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information about any complaints and enquiries you make to us; and
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information from research, surveys, and marketing activities;
HOW WE MAY COLLECT YOUR PERSONAL DATA
The personal data that you are asked to provide and the reasons why you are asked to provide it will be made clear to you at the point we ask you to provide your personal information.
We obtain personal data about you, for example, when:
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you request a proposal from us in respect of the services we provide by completing the ‘Contact Us’ form;
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you contact us by email, telephone, post or social media (for example when you have a query about our services); or
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we otherwise receive, collect or store any information you enter on our website or provide to us in any other way.
If you contact us directly, we may receive additional information about you such as your full name, date of birth, home address, telephone number, tax references, the contents of the message and/or attachments you may send us and any other information you may choose to provide.
Cookies
Cookies are small pieces of data stored on a site visitor's browser. They are typically used to keep track of the settings users have selected and actions they have taken on a site.
For more general information on cookies, please read “What Are Cookies”.
Our company is hosted on the Wix.com platform. Wix places its own cookies on this site (‘First Party Cookies’) and allows cookies to be placed and used by third parties (‘Third-party Cookies’).
To see which cookies are placed on Wix sites, please read “Cookies and Your Wix Site”.
Google Analytics
We use software tools such as Google Analytics to monitor the performance of our website and to improve user experience. The cookies measure and collect session information, including page response times, length of visits to certain pages, page interaction information and methods used to browse away from the page.
You can opt out of being tracked by Google Analytics by visiting “Google Analytics Opt-out Browser Add-on”.
Log files
We use log files to log visits to this website. The information collected by log files includes 'Internet Protocol' (IP) addresses, browser type, 'Internet Service Provider' (ISP), date and time stamp, referring/exit pages, and possibly the number of clicks. These are not linked to any information that is personally identifiable. The purpose of the information is for analysing trends, administering the site, tracking users’ movement on the website, and gathering demographic information.
HOW WE USE YOUR INFORMATION
We may use your personal data in order to provide you with information related to our services and our events and activities that you request from us or which we feel may interest you, provided you have consented to be contacted for such purposes.
We may also process your personal data for the purposes of our own legitimate interests provided that those interests do not override any of your own interests, rights and freedoms which require the protection of personal data. This includes processing for marketing, business development, statistical and management purposes.
We may process your personal data for certain additional purposes with your consent, and in these limited circumstances where your consent is required for the processing of your personal data then you have the right to withdraw your consent to processing for such specific purposes.
Please note that we may process your personal data for more than one lawful basis depending on the specific purpose for which we are using your data.
We may also process your personal data without your knowledge or consent, in accordance with this notice, where we are legally required or permitted to do so.
Data retention
We will only retain your personal data for as long as is necessary to fulfil the purposes for which it is collected.
When assessing what retention period is appropriate for your personal data, we take into consideration the requirements of our business and the services provided, any statutory or legal obligations and the purposes for which we originally collected the personal data.
DATA SHARING
We will share your personal data with third parties where we are required by law, where it is necessary to administer the relationship between us or where we have another legitimate interest in doing so. This may include sharing your personal data with a regulator or to otherwise comply with the law.
We may share your personal data with other third parties, for example in the context of the possible sale or restructuring of the business.
TRANSFERRING PERSONAL DATA OUTSIDE THE EUROPEAN ECONOMIC AREA
Our company is hosted on the Wix.com platform. Wix may store our site visitors’ data in data centres located in the United States of America (‘USA’), South Korea, Taiwan or Israel.
There are adequacy decisions by the European Commission in relation to the USA and Israel which deem these countries provide an adequate level of protection for your personal information.
Adequacy talks are ongoing with South Korea.
Wix ensures that transfers which are not covered by an adequacy decision will be undertaken in accordance with the European Commission’s ‘Standard Contractual Clauses’ (2010/87/EU).
DATA SECURITY
Data security is of the upmost importance to us. Whilst no data transmission over the internet or any other network can be guaranteed as 100% secure, we have put in place commercially reasonable and appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions, and they are subject to a duty of confidentiality.
Details of Wix’s security certificates are provided here.
INDIVIDUALS’ RIGHTS
Under certain circumstances, by law you have the right to:
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Request access to your personal data. This enables you to receive details of the personal data we hold about you and to check that we are processing it lawfully.
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Request correction of the personal data that we hold about you.
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Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have exercised your right to object to processing (see below).
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Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this basis. You also have the right to object where we are processing your personal information for direct marketing purposes.
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Request the restriction of processing of your personal data. This enables you to ask us to suspend the processing of personal data about you, for example if you want us to establish its accuracy or the reason for processing it.
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Request the transfer of your personal data to you or another data controller if the processing is based on consent, carried out by automated means and this is technically feasible.
If you want to exercise any of the above rights, please email our Data Protection Point of Contact.
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.
PRIVACY POLICY UPDATES
We reserve the right to modify this privacy policy at any time, so please review it frequently. Changes and clarifications will take effect immediately upon their posting on the website.
WHO TO CONTACT
If you have any questions regarding this notice or if you would like to speak to us about the manner in which we process your personal data, please contact our Data Protection Point of Contact:
Ross Adams (Director)
Fairfields Tax Limited
20 Fairfield Road
Wimborne
Dorset
BH21 2AJ
Telephone: 07766 407150
Email: ross@fairfieldstax.co.uk
You also have the right to make a complaint to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues, at any time.
The ICO’s contact details are as follows:
Information Commissioner's Office,
Wycliffe House,
Water Lane,
Wilmslow,
Cheshire
SK9 5AF
Telephone - 0303 123 1113 (local rate) or 01625 545 745
Website - https://ico.org.uk/concerns